All posts by kwdahlberg

More Tips on Prezi

The class got a brief glimpse into what Prezi can do during the final MP class on Thursday, but I thought that I would provide a few tips, tutorials and links that I used to orient myself with the program.

In the simplest terms, there are four steps to make a presentation in Prezi:

1. Enter content onto the canvas (words, pictures, videos, etc.)

2. Frame the content with one of the shaped frames (circle, square, brackets) or an invisible frame.

3. Connect the frames in a path (similar to re-arranging slides on the left-hand side of the page).

4. Re-position the frames to convey relation (drag and drop the frames on the canvas).

You can see the whole tutorial on transitions between slides from this link:  http://prezi.com/-oebfwip4irw/the-official-prezi-transitions-tutorial/

When creating spacial relations, remember that you can convey relation in three ways:

1.  In the x-y direction, i.e. up, down or diagonal

2. Rotation (make sure that you don’t rotate slides too much, or the transitions may become confusing and difficult to follow. In general, its best to use rotations <45 degrees).

3.  Size/Depth.  The ability to zoom in and out can either be used to convey differences in size, relationship into or out of the page, or even both.

What other great things can you do with Prezi?

Turn those boring Power Points into Prezi’s!

Share your Prezi!

Check out the official Prezi blog for even more great tips!

 

 

 

 

 

 

 

Beyond Powerpoint: Innovative Presentation Tools

The most common presentation software, Microsoft Powerpoint, has remained largely unchanged for the past two decades, and has several well-known drawbacks that impede the ability of presenters to tell their story to the audience.  Fortunately, a new generation of presentation software has recently been developed.  Below I’ve highlighted a several innovative presentation tools designed to promote dialogue,  introduce real-time data into presentations, and foster collaboration between people creating presentations.

Presentation Structure

Powerpoint forces the presenter to present to the audience in a linear format.  The problem with a linear format is that many concepts require multiple dimensions  to display the interconnected nature of the subject matter.  Enter Prezi, a new presentation software to create a ‘spacial narrative’ that not only allows for a 2 or 3 dimensional presentation flow and visualization, but also allows the presenter to stop at any point, and ‘zoom’ to any portion of the overall presentation.  Prezi is especially great for more interactive, discussion based meetings, or for subject matter that does not have a distinctly linear format.   Links to some great ‘sample’ Prezi presentations are provided below.

Real Time Data

A blog article from the Harvard Business Review website called “Presentation Tools That Go Beyond ‘Next Slide Please'” by Nolan Browne notes that ‘presentation tools have largely been static, creating an artificial boundary between the presentation and the outside world.”  Power point slides are great for capturing the state of things at a particular moment in time, similar to how a balance sheet captures the financial situation of a company at the end of a quarter. For presentations that touch on subject matter that is constantly changing, this can cause a lot of extra work in changing the content, or require that the presenter present out of date information.  Several new tools are working to help bring real-time data into presentations.  Zoho Show, a component of Zoho Docs, an online suite of productivity tools similar to Microsoft Office, allows users to insert live media and data from a variety of online sources directly into a presentation.

Collaboration

Powerpoint impedes collaboration in several ways.  First, its difficult to collaborate with others when creating a new presentation.  Presenters either have to create slides separately, and then splice them together to create a whole presentation.  This method usually leads to a presentation with an uneven flow due to differences in writing, style, format etc. of the different presenters slides.  Alternatively, presenters either have to meet in real time to create the presentations, or email revisions back and forth, which can be difficult to manage.  Online collaboration tools like Dropbox and Google Drive help with this issue by creating a centralized document that the presenters can share.

Powerpoint also inhibits in-meeting collaboration between those in the meeting.  For example, if a presenter would like to collaborate with the meeting participants during the presentation to edit a graph, they either need to use the cumbersome and slow feature to imbed an excel plot within Powerpoint, or open up a separate excel file.  A new program called Plotly allows users to create interactive graphs that foster collaboration and discussion about the data.  Google Drive allows multiple users to use a single document at one time, and shows where each users cursor is on the document so that each participant can keep track of where the other users are concentrating.

Here are several sample Prezi presentations.  My goal for this MP course is to create at least one Prezi presentation for my job and gather the meeting participants feedback on the experience.

Source:

Browne, Nolan. “Presentation Tools That Go Beyond “Next Slide Please””Harvard Business Review. N.p., 24 Apr. 2014. Web. 12 July 2014.

Storytelling: Displaying the Struggle Between Expectation and Reality

Most of us in the evening MBA program are knowledge workers.  We don’t work with our hands, we don’t physically produce goods, we either create, analyze or transfer knowledge. Transferring knowledge from one person to another is the most challenging, because no two people think in the exact same way, but also the most important, because it is what drives change. Whether its giving a presentation, writing an important email, or having a tough conversation, my instinct is to fall back on my engineering background and rely on data and facts – and more often then not, doing this doesn’t inspire action.

The Harvard Business Review conducted an interview with screenwriting coach Robert McKee called “Storytelling That Moves People.”  In the interview, McKee talks about how storytelling is a crucial skill for business leaders to be able to motivate their coworkers, customers and partners to navigate through business challenges. McKee describes two types of storytelling that business leaders use.  The first uses conventional rhetoric and statistics, which, if successful, persuades people only on an intellectual level, which doesn’t inspire people to act. The second method of storytelling is to unite an idea with an emotion to persuade people on an emotional level and get them to act.

In the conversation, McKee describes the most difficult part of effective emotional persuasion through story-telling:  discussing the struggle. We all have a tendency, especially at work, to paint a rosy picture.  We want to be viewed as always succeeding, always in control, and always right.  McKee argues that story without a struggle doesn’t inspire because it doesn’t connect people on an emotional level about the challenges we all face.  To be a good storyteller,  according to McKee, “you want to display the struggle between expectation and reality in all its nastiness.”  McKee goes further to say that “the energy to live comes from the dark side…as we struggle against these negative powers, we’re forced to live more deeply, more fully.”

As an engineer working for a marketing company, the most difficult part of my job is persuading others to act while not falling back on data and statistics, and not painting a rosy picture.  Even though its challenging, telling stories that include a struggle has a tendency to unite people as they think about adversity in their own jobs, which usually causes them to rally around your goals.

As McKee says in the article, being a great storyteller alone won’t make you a great leader, but it is a skill that will help make you a better leader and help you to inspire action in others.  You can access the article through the Goizueta Business Library website, through the “Business Source Complete” database (search “Storytelling That Moves People”).

Source:

Fryer B. Storytelling That Moves People. Harvard Business Review [serial online]. June 2003;81(6):51-55. Available from: Business Source Complete, Ipswich, MA. Accessed July 12, 2014.