Category Archives: 03-Planning the work of a team

Systemically identifying what analyses and data will be needed, carefully identifying the essential deliverables, allocating tasks to team members

Transitioning from Management to Leadership

I read an article this morning on HBR by Vineet Nayar that briefly outlined three ways any manager can improve, and all of them are based on the concept that to “manage” is to do a disservice — you’re much better off leading.

Though my MP path of self-improvement is about how to better “manage a project team”, it’s safe to say that we’ve all entered Goizueta with a goal to become improved leaders rather than improved managers.

What are a few differences? Vineet Nayar provides a 3-step litmus test.

1)  Do you count value or do you create value?
A manager counts value and holds rigid milestones while a leader might instead create  a team dynamic that will hit those milestones on its own. One of the commenters likened this to someone who is sick taking some pills to resolve the issue, versus someone eating right, resting, and exercising, thus staying well.

2) Do you present a circle of influence or a circle of power?
This goes into the article I posted a few weeks back about the importance of trust in leadership. Wielding power is a negative trait, but being that person who others come to for advice or encouragement is an indicator of leadership. The author only mentions how one can recognize their leadership in this point, but doesn’t recommend how to position oneself. Any thoughts here?

3) Do you manage work or do you lead people?
This relates to oversight (managing) and influencing by working alongside those in the trenches.

All in all, it seems that both are necessary, but influence and leadership are more proactive approaches to problems. Management is more reactive. The three litmus questions are overlapping and somewhat redundant, but I like the underlying point. What Vineet never says is that both management and leadership are necessary, but I’m not sure if he agrees with that.

As a general rule, after reading an article, avoid the comments section. Except in HBR.

I broke this rule and read a different take on Leadership vs Management dichotomy by “John R. Shultz”:

Leadership and management are not opposites, but two sides of the same coin. And as a coin, there is value that buys quite a lot. Flip it, and you can’t lose. It’s a win-win toss-up. Each side, when skills are sufficient, will produce outcomes that are beneficial to the enterprise and its stakeholders alike.

There are distinctions between leadership and management. Each position has its own characteristics and functional activities, but these activities are related and complementary arrangements for coordinating, controlling, and advancing organizational operations. Leaders typically envision and managers implement. But that doesn’t mean that managers aren’t capable leaders. In many cases managers have to be leaders as well as coordinators and controllers of complex transactions.

Management is an organizational construct. It exists because large public and private sector enterprises would find their existence—because of the many inputs and multifaceted process interactions—difficult if not impossible without such oversight. Accordingly, management is all about dealing with complex operations. These are practices and procedures concerned with planning, organizing, staffing, controlling and then problem solving so activities function at some kind of optimal level. Management is concerned with the immediate, the day-to-day activities, and making sure organizational transactions are completed efficiently and effectively.

Leadership, on the other hand, is about the long-term, staying relevant, and coping with changing economic and social-political forces. These include: competition, unstable markets, ability to finance short-term obligations, overcapacity, an inefficient supply chain, an underperforming workforce, and the constant pressure by stockholders for higher and higher returns. Consequently what worked today will not necessarily work tomorrow. The need to adapt and change becomes a necessity for survival and growth. Leadership at its core is about finding opportunity and then making a case for constant renewal.

Yes, managers and leaders do have different responsibilities, but their roles are not exclusive. They are joined in a mutual and beneficial relationship where leaders rally people to a cause—to a purpose—and managers’ make it all work. This however, doesn’t mean that managers and supervisors are not sufficiently expert to be leaders. Quite the opposite, these individuals are leaders at their own level and often urge fellow employees to the finish line while producing noticeable results. Being resourceful and skillful, in most cases, they ably set direction, align people, and inspire as well as deal with the mundane and the nitty-gritty. This is a symbiotic association that, in most modern enterprises, is difficult to differentiate as separate and distinct individual activities.

Which point of view do you find speaks more to you?

 

Original article here: http://blogs.hbr.org/2013/08/tests-of-a-leadership-transiti/

Managing Your Time Effectively

We all know how difficult it can be juggling school, our jobs, friends, family and goodness knows what else. Sometimes it seems like we’re burning the candles on both ends, and we just can’t seem to catch up no matter WHAT we do. It’s so easy to get distracted, especially with all the electronic devices filling up our lives, whether it’s the TV or your smartphone.

I’ve often observed this with managers and co-workers as well. They get so caught up with the little things,  it can be difficult to stay on track.  Projects then get pushed back, things pile up — and then they end up spending 12-14 hours a day working 6 days a week. Facebook COO Sheryl Sandberg talks about trying to balance family and work in her book “Lean In”.  When she first became an executive at Google, She said she constantly felt worried about missing something – if she was at home with her family, she was concerned about things at the office, and vice versa.  So she implemented a pretty similar policy outlined in Michael McKeown’s article The No. 1 Time Management Mistake. She cut out the non-essentials — whether that was extra meetings, phone calls, etc. She kept strict office hours, but made herself available, if needed, on her BlackBerry. She prioritized to-do list every day — and her employees soon followed. Soon, her team was completing projects more efficiently – and in less time.

I think these lessons are especially key for us as students and future managers. Learning how to focus on the essentials and eliminating distractions will help our stress levels and our work flow. And having effective time management seems particularly essential in this shortened summer semester! So how do you make time for school, work and your personal life?

 

Not So Linear Improvement

Most of us are taking a hard look at areas that we perceive as weaknesses or need some additional improvement to round ourselves out. As we use various methodologies of pin pointing those areas for improvement we set in action a plan to learn, progress, and improve over time.

Given the 13 week semester, will we all progress the same amount if we all put in equal amounts of effort? David Brooks points out in his article, ‘Learning Is No Easy Task‘, that progress is rarely linear. Tasks yield results in different proportions, and being aware of this phenomenon is the first step to mastering the learning process.

Some learning progressions are logarithmic in shape yielding great advancements on the front end of the learning process; you make a lot of progress when you first begin the activity, but as you get better, it gets harder and harder to improve.

Conversely, some learning progressions are exponential in shape, yielding little progress on the extensive efforts put forth on the front end, but your progress multiplies quickly on the back end of the process.

Learning progress curves come in all shapes and sizes. Some are step functions and some are valleys where you have to go down before going back up to higher highs. Whatever the curve shape, the importance is to be aware of the shape so you can effectively change your mental and strategic approaches to successfully master the learning task.

Ways for Improving Management Skills

The attached link contains an article that not only assesses your current management skills but offers suggestions as to how to strengthen them.

I find this particularly useful as I am currently a Senior Analyst and do not have the opportunity to manage anyone. This is a challenge that I face as I attempt to gain management experience and strengthen my management skills. This article offers ways for non-managers to improve their management skills.

Some suggestions that I plan to implement are:

– taking a leadership role in facilitating meetings. This improves your  communication and plannings skills. Both of which are listed as key skills for managers to possess.

– training and/or mentoring new employees. This is something that I actually already do as the most senior analyst in my group, but I never considered it as a vehicle for gaining managerial experience. Again, this strengthens your communication skills, your ability to motivate people and your ability to understand and encourage good relationships.

Anybody who has set out to improve their management/leadership skills through MP this summer should definitely read this article and take the assessment to determine areas that they should concentrate on. I found this article especially helpful and will be implementing some of the suggestions in my every day work life.

http://www.mindtools.com/pages/article/newTMM_28.htm